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Free job application tracker template for Excel and Google Sheets
Track the roles you applied to, recruiter replies, interview stages and next steps in one spreadsheet. Download the CSV, open it in Excel or import it into Google Sheets, and make it your own.
Both files are plain CSV. They contain no macros, formulas or automatic reminders. Example companies and applications are fictional.
What is in the template?
Ten columns cover the application itself and the next action. Keep one row per role, even when you apply to several roles at the same company.
| Column | What to enter |
|---|---|
| Job Title | The specific role you applied for. |
| Company | Employer name; keep separate rows for separate roles. |
| Job URL | Link to the original listing. |
| Status | Your current application stage. |
| Date Applied | Application submission date, preferably YYYY-MM-DD. |
| Last Contact | The most recent email, call or interview date. |
| Follow-up Date | When to review progress, based on the hiring timeline. |
| Contact | Recruiter or hiring manager name and contact information. |
| Next Step | One specific action, such as preparing for a recruiter screen. |
| Notes | Interview details, document versions or questions to ask. |
How to use it in Google Sheets or Excel
- Download the blank CSV. In Google Sheets, create a spreadsheet and choose File → Import → Upload. In Excel, choose Data → From Text/CSV and select comma as the delimiter.
- Freeze the header row and turn on filters. Format Date Applied, Last Contact and Follow-up Date as dates.
- Add one row immediately after each application. Save the job description separately because listings can disappear.
- Use consistent stages such as Applied, Interview, Offer, Rejected and Withdrawn. Add a Next Step whenever you receive a reply.
- Review open applications regularly. Follow the employer's stated timeline before contacting them; a follow-up date is a review reminder, not a requirement to email.
When updating the spreadsheet becomes the work
A spreadsheet gives you flexibility, but you must update it yourself. HireProgress combines a job application board with recruiter email tracking. Apply with your personal HireProgress address so replies can be tracked in the dashboard.
To move your spreadsheet into HireProgress, export it as CSV and map Job Title, Company, Job URL and Status in the import screen. The importer supports those four fields; dates, contact details and notes remain in your spreadsheet. Remove fictional example rows before importing. Bulk import and automatic email tracking are Pro features.
Questions about the job search spreadsheet
Is the job application tracker template free?
Yes. Download either CSV without creating an account. You can edit the template and share a link to this page with other job seekers.
Does this work in both Excel and Google Sheets?
Yes. Both can import CSV files. Formatting, filters and reminders are not included in CSV; set those up in your preferred spreadsheet app.
Will the spreadsheet automatically track recruiter emails?
No. Update the spreadsheet manually when you receive a reply. HireProgress Pro offers a separate email tracking workflow using a personal HireProgress address.
Can career coaches share this resource?
Yes. Career coaches, educators and career services can share this page and distribute the CSV template to job seekers free of charge.